Privacy Policy (Datenschutzerklärung)
Effective Date: April 2026
Website: https://jitostuttgart.de/
1. Controller (Verantwortlicher)
The controller responsible for data processing on this website and related JITO Stuttgart activities is:
JITO Stuttgart
Address: Stuttgart, Germany (temporary correspondence address)
Email: admin@jitostuttgart.de
Phone: +49 1709943090
Represented by: Dhiraj Shah
We currently operate as a non-registered association (nicht eingetragener Verein). A formal registered address is under setup.
2. Data Collection on Our Website
When you visit our website, certain data is automatically collected to ensure the functionality, security, and stability of the website.
Server Log Files
Our hosting provider IONOS may automatically collect and store information in server log files. This may include:
- IP address
- Browser type and version
- Operating system
- Referrer URL
- Date and time of the server request
This data is used to ensure secure and stable website operation and is not merged with other data sources.
Legal Basis: Art. 6(1)(f) GDPR
Retention: Typically up to 7–14 days
Cookies
Our website may use cookies to improve functionality, security, and user experience.
- Essential cookies required for website operation
- Optional cookies (e.g., analytics or preferences), only used with your consent where applicable
Where required, a cookie consent banner is used to obtain your consent before setting non-essential cookies.
You can manage cookies via your browser settings.
Legal Basis:
Essential cookies: Art. 6(1)(f) GDPR
Optional cookies: Art. 6(1)(a) GDPR
Contacting Us
If you contact us via email or other provided channels, we process your data to respond to your request.
Legal Basis: Art. 6(1)(b) GDPR or Art. 6(1)(f) GDPR
Retention: Until your request is resolved, unless legal obligations require longer storage.
3. Event Registration and Guest Data
When you register for a JITO Stuttgart event, we may collect personal data necessary for event organization and communication. This may include:
- Identification and contact details (e.g., name, email address, phone number)
- Professional information (e.g., organization, role, or business background)
- Event-related information (e.g., participation details, dietary preferences, RSVP status)
The exact data collected may vary depending on the specific event and registration process.
Purpose:
- Event organization and coordination
- Communication and updates
- Guest management and access control
Legal Basis: Art. 6(1)(b) GDPR, Art. 6(1)(a) GDPR (where applicable), Art. 6(1)(f) GDPR
Important: Event participant data is not shared with JITO Apex India (https://www.jitoworld.org/Home.aspx) unless explicitly stated and consented to.
4. Photography, Video, and Media Usage
Photos and videos may be taken during events for:
- Website publication
- Social media (e.g., LinkedIn, Instagram)
- Event documentation and communication
Legal Basis: Art. 6(1)(a) GDPR or Art. 6(1)(f) GDPR
Participants will be informed during registration or at the event.
You may inform us at the event venue if you do not wish to appear in photographs. You may also withdraw consent at any time by contacting us.
5. Membership Data
When applying for or maintaining membership, we may process personal data necessary for membership administration. This may include:
- Contact details
- Professional information
- Membership-related information
- Payment-related information (if applicable)
Legal Basis: Art. 6(1)(b) GDPR, Art. 6(1)(a) GDPR, Art. 6(1)(f) GDPR
6. Data Sharing
We do not sell personal data.
We may share personal data only where necessary:
- With JITO Apex India and affiliated JITO chapters only for membership-related purposes (e.g., registration, coordination, onboarding)
- With service providers such as Google (e.g., Google Forms)
- With event partners (e.g., venue, catering), limited to event execution
- With communication platforms, where applicable
- With authorities where legally required
Important: Event participant data is not shared with JITO Apex India unless explicitly required and consented to.
7. International Data Transfers
Personal data may be transferred outside the European Union only where necessary.
- Membership-related data may be shared with JITO Apex India
- Event-related data is generally processed within the EU
Where transfers occur:
- Based on your consent where required
- Limited to authorized individuals
- Protected with reasonable safeguards
8. Use of Third-Party Platforms
We may use third-party tools for:
- Website hosting
- Event registration
- Communication
- Forms and data collection
These may include providers such as Google and other service providers.
These providers may process data under their own privacy policies.
9. Social Media
We maintain a presence on platforms such as LinkedIn and Instagram.
https://www.linkedin.com/company/jito-stuttgart-germany/
https://www.instagram.com/jito_stuttgart?igsh=bWh1eHB5dHBuYmtr
If you interact with these platforms, your data may be processed by the respective platform according to their own policies.
10. Data Security
We use SSL/TLS encryption and appropriate technical and organizational measures to protect personal data.
11. Data Retention
We retain data only as long as necessary:
- Server logs: up to 7–14 days
- Event data: up to 3–6 months
- Membership data: duration of membership
- Financial data: up to 10 years (HGB/AO)
12. Your Rights Under GDPR
You have the right to:
- Access (Art. 15)
- Rectification (Art. 16)
- Erasure (Art. 17)
- Restriction (Art. 18)
- Data portability (Art. 20)
- Objection (Art. 21)
- Withdraw consent (Art. 7(3))
Contact: admin@jitostuttgart.de
You also have the right to lodge a complaint with the competent supervisory authority in Baden-Württemberg.
13. Automated Decision-Making
We do not use automated decision-making or profiling.
14. Data Protection Officer
We are not required to appoint a Data Protection Officer.
15. Updates to This Policy
This Privacy Policy may be updated from time to time.
The latest version will always be available on this website.